According to ISO 15489, all records management systems should serve as support for documents and should have the following characteristics shown on the right.For further information on each of the elements, please consult the publication Legislative transparency toolkit (pp.68-69).
Establishment of a records and archive management policy
The objective of this policy is the creation and management of authentic, reliable, and usable archive records to support the functions and activities of parliament for as long as necessary.
Establishment of duties and responsibilities within parliament
It is crucial to establish the duties and responsibilities of the different categories of staff involved in records management.
Strategy, design, and implementation of a Records Management System (RMS)
Records and archive management must function as a system that allows the systematic tracking of archival records, from their incorporation into the Records Management System until their final disposal, through the establishment of parliament procedures regulating their safekeeping, storage, access, use, transfer, or disposal.
The following flowchart shows the stages of the Designing and Implementing Record/Keeping systems (DIRKS) methodology for the implementation of a Records Management System, according to ISO 15489:1.
ISO 30302 provides a practical guide on how to implement a records management system (RMS) in line with ISO 30301. The guide includes the following activities (to be carried out and how to document them. These activities are shown in the chart on the left.
For further information on each of the elements, please consult the publication Legislative transparency toolkit (p.71)
The chart on the right shows some of the elements of document management.
For further information on each of the elements, please consult the publication Legislative transparency toolkit (p.71).
Some practical examples can be found below. For a more exhaustive list, we invite you to consult the Legislative transparency toolkit (p.72).
The Archive of the Barcelona Provincial Council includes documentation in different formats and on different media. The site includes the... Expand
The Records Management Policy establishes the scope, objectives and process of records management, among other aspects, and is in... Expand
Some practical examples can be found below. For a more exhaustive list, we invite you to consult the Legislative transparency toolkit (pp.73-74).
The “Congress Archive” section provides the official records of the parliamentary and administrative activity of each of its bodies and... Expand
The “History and Archive” section contains records created since the establishment of the Brazilian Congress in 1823. The collection... Expand
Some practical examples can be found below. For a more exhaustive list, we invite you to consult the Legislative transparency toolkit (p.74).
The General Archive of the Nation has created a schedule for the receipt of requests for the removal of records, allowing the... Expand
The general archive includes the records management policy, record classification chart, policy for disposing of records, system for... Expand
Some practical examples can be found below. For a more exhaustive list, we invite you to consult the Legislative transparency toolkit (pp.74-75).
In the Digital Repository of the General Archive of the Nation, users can access resolutions and documents from the various departments... Expand
The portal of the Municipal Archive of Saltillo is a project aimed at making the collections of the City Council’s historical documentary... Expand
Some practical examples can be found below. For a more exhaustive list, we invite you to consult the Legislative transparency toolkit (pp.75-77).
Its website presents documents relating to parliamentary activity, documentary products, information resources, and other content... Expand
REDIAL is a platform that brings together researchers, librarians, and documentalists working in the field of Latin American humanities... Expand
It brings together archival and professional institutions from around the world to promote the effective management of archives and the... Expand
Its objective is to generate theoretical and methodological frameworks to develop policies, procedures, regulations, standards, and... Expand
OPN promotes legislative openness with the objective of combating corruption, increasing public confidence, and strengthening... Expand
The RTA launched a website that contains all the documents of the Records Management and Archives Administration Model, which is the... Expand
The following practices have been submitted by parliamentarians and related stakeholders, and describe techniques that can be applied to:
Records Management